General Meeting 3000
KOOTENAY COLUMBIA SENIORS HOUSING COOPERATIVE
MINUTES OF GENERAL MEETING 3000
Date: Wednesday, June 27, 2007
Time: 07:00 P.M.
Location: Carpenters Hall, 2320 Columbia Avenue Castlegar, B.C.
Attendance: All members of KCSHC and the public
3001: Call to order
3002: Approve Agenda (MOVED BY JOHN ADAMS/SECONDED BY PETER DERGOUSOFF– CARRIED)
3003: Approve Minutes Meeting 2900 as distributed (MOVED BY BOB DICKSON/SECONDED BY FRED HOUGHTON – CARRIED)
3004: Treasurers Report - Dorothy
1. Financial status (DOROTHY GAVE THE FINANCIAL REPORT AND AT THE SAME TIME, SHE MADE A MOTION THAT THE NEW LOAN AGREEMENT WILL BE FOR THE PURPOSE OF INFRASTRUCTURE ON BOTH PIECES OF PROPERTY, BUT A MORTGAGE IS ONLY ON DL 12355 (40 ACRE PARCEL) AND NOT ON THE DL12357 (20 ACRE PARCEL) / SECONDED BY JOHN ADAMS – CARRIED)
2. Status of $10,000 Infrastructure Loan Agreements for life Leases requirement by June 30, 2007
3. Proposal to provide required Letter of Credit to the City of Castlegar for:
1. 14th Avenue North through Emerald Green for commitment from Bel that he will develop
2. Water line connection to CoC Main over Ferraros lands
3. Sanitary Sewer main over Ferraro lands to Minto Road
4. 46% of future Traffic Light at 37th Street / Highway 22 Junction
(A LETTER OF CREDIT IS REQUIRED BY THE CITY BY MID JULY BEFORE MARWEST CAN START THE INFRASTRUCTURE. WE THEREFORE NEED AN ACCOUNT OF APPROX $700,000.00 TO GUARANTEE THE LETTER OF CREDIT. WE ARE ASKING THE MEMBERSHIP TO PUT UP THE MONEY. PETE STOOPNIKOFF MADE A MOTION THAT ANY MONEY USED TO SECURE THE LETTER OF CREDIT WILL BE PAID BACK AT A 5% INTEREST, SECONDED BY DOROTHY – CARRIED. AS THE WORK IS COMPLETED, THE LETTER OF CREDIT WILL DECLINE IN VALUE UNTIL THE MEMBERSHIP IS PAID BACK THEIR MONEY. THIS MONEY WILL NOT BE USED FOR ANY OTHER PURPOSE OTHER THAN TO SECURE THE LETTER OF CREDIT. THE HERITGAGE CREDIT UNION WILL PAY US 4.55% ON THE FUNDS. MUCH DISCUSSION WAS HELD ON THE SUBJECT AND PAT PICTON MENTIONED THE POSSABILITY OF HAVING THE CITY OF CASTLEGAR PAY US INTEREST. PERHAPS THIS CAN BE LOOKED INTO. FRED ARISHENKOFF ASKED IF THE LIFE LEASE HOLDERS MAY BE OBLIGED TO COME FORWARD WITH THE FUNDING IF NOT ENOUGH MEMBERS PUT UP THE FUNDS. ELMER’S RESPONSE TO THIS WAS HE WAS CONFIDENT IT WOULD NOT COME TO THAT BECAUSE THE MONEY WILL BE RAISED BY THE MEMBERSHIP OR FAMILY MEMBERS.
HELGA RAISED THE POINT THAT IN SOME OTHER PROJECTS, THE PARTICIPANTS ARE PUTTING MONEY UP FRONT WITH NO INTEREST PAID BACK AND 5% IS A VERY GOOD RETURN. BILL VOYKIN ASKED WHY DO WE HAVE TO PUT UP THE FUNDS FOR THE TRAFFIC LIGHT IF IT MAY BE 3 OR 4 YEARS DOWN THE ROAD. ELMER SAID THAT WAS A GOOD POINT.
3005: Status of project Membership
1. Membership Applications (157)
2. Life Leases are 33 commitments with 59 total available
1. Eight (8) under consideration for July 14, 2007 pick #6
3. Residential Lots have 31 Loan Agreement Commitments out of 50 available
1. Two (3) under consideration
3006: Engineered Drawings by WSAE
1. WSAE has emended construction drawings
2. Resubmitted to City of Castlegar for a final review
3. Turn around expected by 1st week July
4. Drawings for 43rd Street and Maintenance Road to original Calamida Racetrack pending end of week (June 22, 2007)
3007: Report on Infrastructure Design and CoC negotiations
1. Site Grading continuing on main area
2. Clearing and grubbing in new area DL 12357 awaiting property transfer
1. Upon approval of drawings and deposit of security, City of Castlegar Council approves 4th Reading on Zoning and OCP and then
2. Permission from CoC to proceed with Services and Road construction
3008: Report from Promotions Committee – Harry / Nora Jukes
(NORA PRAISED THE SOD TURNING COMMITTEE ON A JOB WELL DONE. IT WAS A WONDERFUL EVENT AND WELL COVERED BY THE MEDIAS. COPY OF REPORT ATTACHED TO MINUTES.
1. Preparation of promotions package to interested Life Leases
1. Need ideas from membership
2. How do we attract members who wish to build ?
3. Do we advertise in Calgary and Lower Mainland ?
4. Volunteers to man site office in evenings to receive interested potential members (A LIST WAS CREATED IN SUPPORT OF THIS)
2. Require each committee to select reporter to website
3. Other
3009: Building Committee Report – Peter Dergousoff
1. Approval of 1,000 sf floor plan
(BECAUSE THIS FLOOR PLAN HAD TO HAVE THE FOOTPRINT ALTERED SOMEWHAT, IT WAS MOVED BY JOHN ADAMS AND SECONDED BY GALE MACKINNON THAT THE MEMBERSHIP ACCEPT THE NEW PLAN. – CARRIED)
2. Next Pick Date for Pick #6 is 0900 hours, Saturday, July 14, 2007. Qualification date is midnight, July 13, 2007.
3. Status of preliminary house plans and
4. CDG Custom Contracting Ltd has declined further project involvement
5. Negotiations with other contractors after next Building Committee Meeting.
3010: Grants status – Irene Evanoff
1. Appeal to record volunteer hours (THIS IS IMPORTANT WHEN SECURING GRANTS AND IRENE ASKED THAT THE DIRECTORS SUBMIT THEIR RESUMES)
3011: Care Committee Report – John Adams
1. Report on meetings with CBT (KATRINE CONROY AND MAYOR CHERNOFF WERE PRESENT AT THE MEETING AND VERY MUCH ON SIDE WITH THE CO-OP. KATRINE TOLD THE CO-OP THAT THE GOVERNMENT WILL NOT HELP FUNDING FOR INNOVATIVE IDEAS, UNLESS IT IS A GOVERNMENT PROJECT. SO WE CAN NOT LOOK FORWARD FOR HELP FROM THAT DIRECTION, HOWEVER, THE COLUMBIA BASIN TRUST GAVE FAVORABLE RESPONSE AND THE CO-OP MEMBERS WHO WERE PRESENT FELT POSITIVE AND ENCOURAGED. FOR THE RECORD, CBT IS RESPONSIBLE FOR 580 BEDS IN THE CBT AREA.)
2. Future meetings with IHA (JOHN STATED THAT THE CARE COMMITTEE WILL GO TO ALL LEVELS OF GOVERNMENT TO ADVISE THEM OF OUR CARE FACILITY, MAYBE EVEN THE PREMIER. IT WAS MENTIONED THAT WE USE OUR SOD TURNING INVITATION LIST OF PROMINENT PEOPLE AND HAVE THEM APPEAL TO THE COUNCILLORS OR MAYOR FOR SUPPORT WITH THE CARE FACILITY AND ACCESS TO 14TH AVE. THERE WILL BE A PUBLIC INFORMATION MEETING IN SEPTEMBER WITH MARG KEMPSTON AND KATE MERCER IN ATTENDANCE)
3. Appeal for Questionnaire responses
3012: Sod-Turning Committee – Bob Dickson
1. Report on successful event (BOB THANKED ALL WHO GAVE SUPPORT FOR THE EVENT AND HE WAS PLEASED AT HOW THE WORK WAS SHARED BY SO MANY)
3013: Organization of Landscape Committee
1. Plan parks and walking trails
2. Need to have a minimum kids playground
3. Need to
4. Type of landscaping in life lease area
5. RV Parking area allocation
6. Community gardens area
1. Current volunteers are Helga Auld, Jim and Betty -Ann Mullen, Nettie Nazaroff, John Adams, Nora Jukes, Bill and Nat Voykin and Ann Chursinoff.
2. The call is for others that will serve on this committee. (A MEETING WILL BE HELD ON JULY 5TH AT ROSEWOOD MANOR AT 7.PM. ELMER SUGGESTED THAT THE COMMITTEE HAVE A CHAIRMAN, SECRETARY, BUDGET AND A PLAN OF ACTION.)
3014: Other (NORA MENTIONED A GUEST FROM CHRISTINA LAKE, DONNA DRAPER, WHO CAME TO THE MEETING TO LEARN MORE ABOUT US AND TO TELL US THEY ARE TRYING TO DO A SIMILAR PROJECT THERE. NORA ALSO STATED THAT OUR WEB SITE IS USED BY PEOPLE AT THE COAST TO GAIN INFORMATION.)( MEETING ADJOURNED BY RON JOHNSON)